CHARLESTON AIR FORCE BASE, S.C. –
Hate having to wait in line? Get frustrated trying to find a parking spot? Get busy at the office and don't have the time to turn in a voucher? eFinance has got it all covered.
The new eFinance system is now here and will be the primary source for filings all claims. Effective Jan. 1, Charleston AFB implemented eFinance, which offers a secure, paperless process to submit financial documents with automated assistance.
This process is accomplished using a Defense Travel System and Turbo Tax-style approach to guide claimants through a wide-range of finance functions by conducting an interactive interview session, explaining the exact process needed to complete a respective claim based on the information provided.
Once a user navigates to the eFinance site, the system will use an easy to understand question and answer session to walk each member through the process of travel and entitlements from start to finish.
eVoucher, the travel side of eFinance, can be used by active-duty and Reserve Airmen as well as civilians. Active-duty members can use eVoucher for any travel orders which can't be processed using DTS.
How does it work? First, log in and select what kind of voucher is being submitted, such as a final settlement, supplemental or accrual voucher, or local mileage travel. Next, hit the "Go" button next to the desired option.
From there, eFinance asks a series of questions to create the travel voucher. Claimants will be asked to digitally sign for the information provided, which requires a common access card reader. At the end of the process, the claimant will be asked to upload or fax supporting documentation, such as receipts, as well as the front and back of the travel orders.
This is accomplished in one of two ways. The first option is to attach a computer file to the voucher with all the needed documents included. The second option is to use a provided bar code sheet and fax the documents with it.
Since the number of workstations at finance are limited, it is recommended that claimants do the vouchers at their own workstations. eVoucher automatically routes the voucher to the reviewer and approving official if required.
After approval, the voucher is routed to the financial services office for the 437th Comptroller Squadron. The voucher is then quality checked by finance technicians and submitted to the central Air Force Financial Services Center at Ellsworth AFB, S.D., for processing.
As with other processes in eFinance, the customer receives e-mail status updates as the document package moves through the various stages of processing.
Both components of the eFinance workspace will assist Airmen by providing the tools needed to operate in today's increasingly digital environment. In addition, they help to standardize and streamline the processes at the local finance office and provide the AFFSC with complete and legible documentation.
eFinance may be easily accessed via its secure Web site application using a common access card and pin at https://efinanceworkspace.wpafb.af.mil or by accessing the Air Force Portal, selecting the "Air Force Portal Money-Finance Central" option and scrolling down the page to the hyperlink.
Contact Tech. Sgts. Nicole Bishop, Katie Brant or Airman 1st Class Crystal Housman for further information at 963-3715 or 963-3746. Additionally, questions may be e-mailed to finance@charleston.af.mil.
The finance office is located on the third floor of Building 322. The lobby is open Mondays through Fridays from 7:30 a.m. to 1 p.m.